Getting Started In Organising A Event !
This post is for Lukman or anyone who is interested to be a organiser !
Before i even begin.....
MY BIG URGE !!
NOT ONLY THE ORGANISER BUT EVERYONE !!!!
- Everyone will be active in MSN /Facebook !!!!
Why ? Internet Broadband is a fixed price, used it more often come on ! Save everyone phone bills alot !
- Everyone to be a responsible enough to pick up / return phone calls !
- Systematic enough to know what you should do / ask if your not sure what the organiser need/want/help !
- Helpful to do things ! But not just wanting to have fun only with your friends =)
- If a person is BBQ-ing already for quite some time, insist to take over his spot !
- Learn from each other.... Dont just sit there and wait for the sunrise/sunset.... Learn how to start a fire, learn how to BBQ, ask how to do things !
- Dont fucking ask who is going when the 1st msg is sent out ! It is god damn irritating ! Ask on the event date itself !
- Please fucking dont use the word "SEE HOW FIRST !!" It is also a god damn irritating word !! We prefer.... YES / NO / NOT SURE / LET YOU KNOW AGAIN (but please dammit remember to let the organiser know)
Alright Here We Go !
Everyone keeps telling me I can organise things because everyone have faith in me that i can do a pretty good job... No... I believe there is someone better then me....
It can be anyone out of you guys....
If no one have faith in you.... You show them some...
- Talk like you have the power... Talk big.... Dont act timid !!!
- Make sure your information is detailed enough for them to understand in just 1 sms...
- Make sure you get all your plans lay out 1st before you send the msg... Save you 1 or 2 smses money.... So when ppl ask you something you can tell all at one go... Dont need multiply times !
To save your ass from backfiring from people ! Make sure you have everyone contact numbers .... Dont have... Ask from me.... I dont have ? Ask someone else... I sure someone out of 30 sure have the another person contact....
What I Expect as a Organiser !!
- Organise something without you caring about your sms bills ! Cause end of the day it seriously will cost at least half of the bill more then u used to pay.... Or depends lol...
- Take actions into your own hands ! People dont reply you... Call them !
- Talk as if you have the power to make any event able to happen !
- Good with time management ! *(IMPORTANT)
- Think deep down into situation what will happen ! Anything will happen in a event ! You need to think of everything stupid or possible that will happen !
- Improvise in the spot and solve any problem asap on the event itself !
- Be aware and get ready for any danger that will happen, i mean supernatural or fights !
INFORMATION NEED FOR EVENTS !!
For example your doing a BBQ....
How to Get Started
Like what you guys do in pri & sec sch... Writing English Compo.... 5W1H The brainstorming !
What ? Where ? When ? Who ? Why ? and How ?
What - Kinda of occasion (Birthday ? Teacher's Day ? New Year Countdown ?)
Where - The event held & Meeting Location (East Coast Park ? Orchard Road ? Your House ?)
When - Is the event & Meet what time (Time and date)
Who - Are the people going ? (List of names going)
Why - Are we doing this for ? (Celebration ? For Fun ? Is there need to be a reason ?)
How - Are we going to make this event happen ? (Budget for the event ?)
Normally you will just need the WHAT ? and WHERE ? for the start for your 1st msg to be sent out !
Once you got this stuff sorted out... Your ready to send your 1st msg out for awareness and ask for people who wanna go.... Normally your 1st msg wont work... And we organisers cannot make things fair for everyone.... So what i normally do is send out a couple of dates to check who are free on which date.... And they send back the msg and you need to tally the poll and check which is the most available dates of the majority....
After that you will send out another msg which is with a cfm date !
Normally this information wont need to be gathered, unless it is a random event.... Or a advance birthday celebration etc.... Or a event being sent out in a very short notice !
Ridiculous/Annoying Answers I faced from people SMS replied & What i reply back to them !
- What time will the event ends ? I replied : "Anytime as long u wanna go !"
- Can my boy/girlfriend or gay partner come along ? I normally will call them up : "No... But if you wanna bring he/she along... Make sure you guys can mix around with the people here but not you 2 together talking alone, i wont wanna see that, if so i will asked you guys to make a move !"
- Who is going ?! I replied : *nothing*
***Dont expect a person to tell 30 person who is going ! You wanna come ! Come... Dont see who is going just because you think someone is not there then the event will be boring / the classic word.... SIAN !!
CONTACTING !
Calling their handphone is hard ?! Try some place they will be most of the time !? Their home... Get hold of their home number ! So that even you call their home the parent pick up and they will pass it to them when u ask for them !
When i say contacting someone... It means all out notice... Facebook, Friendster, MSN, Emails (failed), SMS, Calling both Hp and Hm... Your personally blog / Twitter for some reason if you want !
$MONEY$
It has always been my worst enemy for organising anything and i mean it..... Because when comes to money... Everyone can run as fast as Osama and hide inside a cave !
You need to call them up 1 by 1 to collect the money from them ! Arrange a meet up... You need to go to them forget about they coming to you... It just wont happen !
Or even better... Bank transfer ! Woooah... Technology are better this days... So use it wisely !! =D It's like... Why not ?!
Just make sure your always collect more money for BBQ / Chalet.... like 5 or 2 bucks more if your not sure the money is enough for your food list for example !
Always have more food for BBQ then lesser food... People will then complain a waste of money for the BBQ ! Dont make ppl starve ! Lesser food can end in a result of half of your guest with a empty stomach !
For People Who Doing BBQ for Their First Time !
1st time doing BBQ ?! Make ur trip down to NTUC or any Supermarket with a pen and notepad in hand.... Write down what u need to buy and the price... Go home calculate the amount and quantity you can get !
Charcoal 6 bucks ? Mesh 2 bucks ?!
Oh keep it mind.... Dont forget about the BBQ pit money !
Spreading the Message
NEVER NEVER EVER !!! Send a few message out and ask people to spread the message for you.... I tried many times and it failed miserably ! Your pure dumb to even believe they will do that for you.... Just send the message out personally !!!
1 way to say things... If you care about your phone bill... THEN FORGET ABOUT YOUR EVENT !!!
If you need help... Split the phone calls or message into 2(the lesser the better, 2 is just nice) BUT !!! make good sure that you check frequently and make sure your helper update you asap once they get replies from the any fellow !
Last but not least =D
Motto as a Organiser !
When i tot of more... I will update here.... Best to bookmark the link i provided below ! =)
Link : http://eric-mermories.blogspot.com/2010/09/how-to-organised-something.html
Dont understand anything call my number.... Im always a phone call away !
I hope i made a statement here in this post....
Continue to Part 2 - How to Organised a Simple BBQ !
Before i even begin.....
MY BIG URGE !!
NOT ONLY THE ORGANISER BUT EVERYONE !!!!
- Everyone will be active in MSN /Facebook !!!!
Why ? Internet Broadband is a fixed price, used it more often come on ! Save everyone phone bills alot !
- Everyone to be a responsible enough to pick up / return phone calls !
- Systematic enough to know what you should do / ask if your not sure what the organiser need/want/help !
- Helpful to do things ! But not just wanting to have fun only with your friends =)
- If a person is BBQ-ing already for quite some time, insist to take over his spot !
- Learn from each other.... Dont just sit there and wait for the sunrise/sunset.... Learn how to start a fire, learn how to BBQ, ask how to do things !
- Dont fucking ask who is going when the 1st msg is sent out ! It is god damn irritating ! Ask on the event date itself !
- Please fucking dont use the word "SEE HOW FIRST !!" It is also a god damn irritating word !! We prefer.... YES / NO / NOT SURE / LET YOU KNOW AGAIN (but please dammit remember to let the organiser know)
Alright Here We Go !
Everyone keeps telling me I can organise things because everyone have faith in me that i can do a pretty good job... No... I believe there is someone better then me....
It can be anyone out of you guys....
If no one have faith in you.... You show them some...
- Talk like you have the power... Talk big.... Dont act timid !!!
- Make sure your information is detailed enough for them to understand in just 1 sms...
- Make sure you get all your plans lay out 1st before you send the msg... Save you 1 or 2 smses money.... So when ppl ask you something you can tell all at one go... Dont need multiply times !
To save your ass from backfiring from people ! Make sure you have everyone contact numbers .... Dont have... Ask from me.... I dont have ? Ask someone else... I sure someone out of 30 sure have the another person contact....
What I Expect as a Organiser !!
- Organise something without you caring about your sms bills ! Cause end of the day it seriously will cost at least half of the bill more then u used to pay.... Or depends lol...
- Take actions into your own hands ! People dont reply you... Call them !
- Talk as if you have the power to make any event able to happen !
- Good with time management ! *(IMPORTANT)
- Think deep down into situation what will happen ! Anything will happen in a event ! You need to think of everything stupid or possible that will happen !
- Improvise in the spot and solve any problem asap on the event itself !
- Be aware and get ready for any danger that will happen, i mean supernatural or fights !
INFORMATION NEED FOR EVENTS !!
For example your doing a BBQ....
- Number of people going - This will be a important thing you need cause of the food amount you need to buy !!
- Location - Is it convenience for ppl to go to.... Cause we're all students / average joes... no cars and hardly can afford for 2 taxi fare ! And it also save your time to explain to more then 30 ppl how to arrive to your BBQ location
- Date - Keep in mind that Sunday is the least amount of people attendance... Family Day YO !! Saturday is always the best for anything... And make sure your msg is send out 1 month or latest 3 weeks before the event.... Dont be so stupid enough to plan something 3 months before time... If you are to do so... Keep it mind that you gotta send reminder out all the time ! It is also good cause 3 months time have alot of planning time for you to do & also some responsible ppl will cancel anything on that date ! Normally 3 month is not needed unless it's a chalet or whatever that involve with big amount of money and preparations !
- Always have a backup plan - For example... Rain.... Umbrella etc... shade your bbq pit... Plastic bag to cover ur food from rain water... =.= Always think for your worst case scenario plan ! At least have 3 backup plans for yourself... Sometimes all 3 will just fail in a instant.... That is where you got to improvise on the spot, what you need to do in order to carry on your plans / event !!
- And the most important - Double Confirm events during one / one and a half week before your event... Because some morons wont update you till the day itself whether they can or cannot make it for the event ! Like i say 3 month is quite a long time for some people ! Tend people will keep forgetting stuff !
How to Get Started
Like what you guys do in pri & sec sch... Writing English Compo.... 5W1H The brainstorming !
What ? Where ? When ? Who ? Why ? and How ?
What - Kinda of occasion (Birthday ? Teacher's Day ? New Year Countdown ?)
Where - The event held & Meeting Location (East Coast Park ? Orchard Road ? Your House ?)
When - Is the event & Meet what time (Time and date)
Who - Are the people going ? (List of names going)
Why - Are we doing this for ? (Celebration ? For Fun ? Is there need to be a reason ?)
How - Are we going to make this event happen ? (Budget for the event ?)
Normally you will just need the WHAT ? and WHERE ? for the start for your 1st msg to be sent out !
Once you got this stuff sorted out... Your ready to send your 1st msg out for awareness and ask for people who wanna go.... Normally your 1st msg wont work... And we organisers cannot make things fair for everyone.... So what i normally do is send out a couple of dates to check who are free on which date.... And they send back the msg and you need to tally the poll and check which is the most available dates of the majority....
After that you will send out another msg which is with a cfm date !
Normally this information wont need to be gathered, unless it is a random event.... Or a advance birthday celebration etc.... Or a event being sent out in a very short notice !
Ridiculous/Annoying Answers I faced from people SMS replied & What i reply back to them !
- What time will the event ends ? I replied : "Anytime as long u wanna go !"
- Can my boy/girlfriend or gay partner come along ? I normally will call them up : "No... But if you wanna bring he/she along... Make sure you guys can mix around with the people here but not you 2 together talking alone, i wont wanna see that, if so i will asked you guys to make a move !"
- Who is going ?! I replied : *nothing*
***Dont expect a person to tell 30 person who is going ! You wanna come ! Come... Dont see who is going just because you think someone is not there then the event will be boring / the classic word.... SIAN !!
CONTACTING !
Calling their handphone is hard ?! Try some place they will be most of the time !? Their home... Get hold of their home number ! So that even you call their home the parent pick up and they will pass it to them when u ask for them !
When i say contacting someone... It means all out notice... Facebook, Friendster, MSN, Emails (failed), SMS, Calling both Hp and Hm... Your personally blog / Twitter for some reason if you want !
$MONEY$
It has always been my worst enemy for organising anything and i mean it..... Because when comes to money... Everyone can run as fast as Osama and hide inside a cave !
You need to call them up 1 by 1 to collect the money from them ! Arrange a meet up... You need to go to them forget about they coming to you... It just wont happen !
Or even better... Bank transfer ! Woooah... Technology are better this days... So use it wisely !! =D It's like... Why not ?!
Just make sure your always collect more money for BBQ / Chalet.... like 5 or 2 bucks more if your not sure the money is enough for your food list for example !
Always have more food for BBQ then lesser food... People will then complain a waste of money for the BBQ ! Dont make ppl starve ! Lesser food can end in a result of half of your guest with a empty stomach !
For People Who Doing BBQ for Their First Time !
1st time doing BBQ ?! Make ur trip down to NTUC or any Supermarket with a pen and notepad in hand.... Write down what u need to buy and the price... Go home calculate the amount and quantity you can get !
Charcoal 6 bucks ? Mesh 2 bucks ?!
Oh keep it mind.... Dont forget about the BBQ pit money !
Spreading the Message
NEVER NEVER EVER !!! Send a few message out and ask people to spread the message for you.... I tried many times and it failed miserably ! Your pure dumb to even believe they will do that for you.... Just send the message out personally !!!
1 way to say things... If you care about your phone bill... THEN FORGET ABOUT YOUR EVENT !!!
If you need help... Split the phone calls or message into 2(the lesser the better, 2 is just nice) BUT !!! make good sure that you check frequently and make sure your helper update you asap once they get replies from the any fellow !
Last but not least =D
Motto as a Organiser !
- Dont expect big !
- Dont expect a return in favor !
- Get ready to spend more then the everyone else !
- Never give up !
- Always give out important information when needed to be sure whether there wont be a moron coming to ask you stuff !
- Checking your phone every once in awhile !
- Return phone calls and Replies of SMS asap !
- Active in MSN / Facebook ! To sent out notices !
When i tot of more... I will update here.... Best to bookmark the link i provided below ! =)
Link : http://eric-mermories.blogspot.com/2010/09/how-to-organised-something.html
Dont understand anything call my number.... Im always a phone call away !
I hope i made a statement here in this post....
Continue to Part 2 - How to Organised a Simple BBQ !
